MINUTES OF BUXTON WITH LAMAS PARISH COUNCIL MEETING
held in BUXTON VILLAGE HALL on MONDAY 15 FEBRUARY 2010 at 7.30pm
PRESENT
COUNCILLORS: Mr C. Tomlinson (Chairman) (later)
Mr G. Breeze (later) Mr G. Forster Mrs P. Goodman
Mr E. Nichols Mrs C. Pearce Mrs Y. Powell
Mr C. Shaw Mrs M. Wickham
County Councillor D. Harrison
CLERK: Mrs R. Rose
Two members of the public
In the absence of the Chairman and Vice-Chairman, the meeting elected Mrs Goodman as Chairman for the meeting until the Chairman arrived. She welcomed everyone to the meeting.
1. APOLOGIES were accepted from Mrs B. Rix (Vice-Chairman), Miss S. Partridge and PCSO T. Frost
With the meeting’s agreement, the Chairman brought forward Item 12 on the agenda.
12. REPORT FROM COUNTY COUNCILLOR
County Councillor Harrison reported that the County Council had voted for a 1.9% increase in the Council Tax for the financial year 2010/11. It was anticipated that cuts would have to be made in services in forthcoming years as levels of funding from central government were not guaranteed.
Regarding the Local Government Review, the Secretary of State for Communities and Local Government had decided to grant unitary status to Norwich City Council on its existing boundaries, and to retain the status quo for the remainder of Norfolk. Elections for the new unitary Council would take place in 2011.
County Councillor Harrison was thanked for his report.
The Chairman entered the meeting at this point and took the chair.
2. DECLARATIONS OF INTEREST
Councillor Wickham: Item 11 (Picto Charity); Councillor Breeze: Item 10.2 Lease of land to Scouts
3. THE MINUTES OF THE PREVIOUS MEETING held on 11 January 2010 had been previously circulated; proposed by Councillor Powell, seconded by Councillor Forster, these were AGREED, and signed by the Chairman as a true record.
4. MATTERS ARISING
None, not on the agenda.
5. POLICE MATTERS
5.1 Crime Report
PCSO Frost had made her report available and which was tabled. There had been
1 recorded crime of theft in the parish since the last meeting.
Members of the Safer Neighbourhood Team had been carrying out an initiative of monitoring parking outside schools in the area at start and finish times in an attempt to ensure safe, legal and considerate parking around the schools. Buxton School had been monitored in the previous week and verbal warnings given to motorists seen committing offences.
PCSO Frost suggested holding a property marking event/Police surgery within the parish, which the meeting supported. Dates were given for Safer Neighbourhood Action Panel meetings for the remainder of the year.
5.2 Matters to report to the SNT
The Clerk would report two cars continually parked in Crown Road in an inconsiderate place.
6. PLANNING MATTERS
6.1 Applications
20100041: 2, White Railings, Coltishall Road:
Single story front extension; Two-storey rear extension; Detached car port to front
DECISION: Supported
2009/5019: Mayton Wood Recycling Centre: Retention of mess room, car parking and eight storage containers for the storage of management and maintenance equipment linked to composting facility
DECISION: Supported
2009/5020: Mayton Wood Recycling Centre: Retention of office/mess room, container and car parking area until 30 September 2010
DECISION: Supported
2009/5021: Mayton Wood Recycling Centre: Retention of leachate tank
DECISION: Supported
6.3 Permissions and Enforcement Matters
There were no additional cases to report.
7. FINANCE
7.1 Payments
Proposed by Councillor Goodman, seconded by Councillor Powell, payment for the following was APPROVED:
Barnwell Print Ltd: February Round 235.00
Glasdon Manufacturing Ltd: Grit bin (Lt Hautbois) 154.71
Norwich Electrical Co: Inspection of electrical points, replace damaged
lights, fan grilles and accessory box; new cages, BALAY Park 442.41
CPRE: Annual subscription 29.00
Lammas PCC: Churchyard maintenance. 2009 season 1,239.41
1st Buxton Lamas Sea Scouts: Waste paper collection 60.00
(Local Government (Miscellaneous Provisions) Act 1976, s.19)
Buxton Playgroup: Hire of Hall for Little Teds 50.00
(Local Government (Miscellaneous Provisions) Act 1976, s.19)
Cash: BALAY Park Keeper wages (4 weeks) 32.00
Broadland District Council: Planning application fee, Scouts building 502.50
Anglian Water: Water supply, BALAY Park, July 09 – January 10 32.59
(paid under delegated authority 28.1.10)
Broadland DC: Emptying BALAY Park litterbin, Aug 09 – March 10 118.44
Clerk’s February salary by STO: 484.66
less 6.5% pension contribution (31.50) 453.16
Norfolk Pension Fund: February return 114.86
R.A. Rose: Expenses refund 29.80
7.2 Cheque Signatories
It was AGREED that a new cheque signatory mandate should be made, and that the signatories should be Councillors Breeze, Goodman, Rix and Shaw. The Clerk was also required to be a signatory in order to operate online banking and to receive bank correspondence.
7.3 Increase in Public Liability insurance cover
The meeting answered the supplementary questions requested by the Council’s insurers for an increase to £10 million cover.
8. CORRESPONDENCE & REPORTS OF MEETINGS ATTENDED
8.1 Correspondence List
A list of the correspondence received had been circulated, and was updated at the meeting; all items were available from the Clerk. A list is attached to the signed copy of these minutes.
8.2 Reports of Meetings Attended
Councillor Rix had provided a report of the meetings she had attended, which included:
Full District Council meeting;
Norfolk Constabulary Open Meeting regarding the budget;
Aylsham Area Forum;
Liaison Committee for HMP Bure (with Councillor Nichols)
Meeting regarding businesses at proposed Eco-Town at Rackheath.
Councillor Nichols reported that at the Prison Liaison Committee he had raised his concerns about the sewage disposal system for the various areas of the former RAF station at Coltishall. The prison was using the existing private system, and the houses were now connected to the Anglian Water system. The matter would be taken forward to a future meeting.
9. VILLAGE MAINTENANCE & HIGHWAY MATTERS
9.1 White lining in Sewell Road
This item was postponed in Councillor Partridge’s absence.
9.2 Seating for Amenity Area, Stracey Road
The Clerk would seek permission from Broadland District Council to install a picnic table on the grassed area adjacent to the Bure Valley Railway car park.
9.3 Any Other Highways Matters
The Clerk would report various matters for repair, and two areas of potential fly-tipping.
The Chairman adjourned the meeting at this point to allow members of the public to speak. No matters were raised
The Chairman and County Councillor Harrison left the meeting at this point.
Councillor Goodman resumed the Chair.
10. BALAY PARK
10.1 BALAY Committee
The meeting ratified the minutes of the committee meeting held on 25 January 2010.
The Clerk gave an update on matters arising from the meeting. Councillor Nichols agreed to approach the contractor regarding timescale for the roadway construction from the car park area to the Scouts land.
Councillor Breeze entered the meeting at this point.
10.2 Lease of land to Scout Association
The Council’s solicitor sought clarification of various points to be included in the lease. After long discussion, it was proposed by Councillor Wickham, seconded by Councillor Nichols and AGREED that the lease be for 99 years, outside the provisions of the Landlord and Tenant Act 1954 (as advised by the solicitor), and a break clause be included with12 months written notice on either side.
10.3 Play Project Survey
The Big Lottery was seeking further evaluation of the play projects that it had funded across the district, and Broadland District Council was offering £300 to achieve this. It was AGREED that the Scouts and Guides would undertake the survey and each receive a donation of £150.
11. PICTO CHARITY
The Parish Council was required to nominate two people to serve as Trustees. Councillor Wickham has expressed her willingness to continue in this role. Proposed by Councillor Forster, seconded by Councillor Nichols and AGREED, the meeting nominated Councillor Wickham and Mrs Molly Walter to serve as Trustees.
There being no further business, the Chairman closed the meeting at 9.30pm
© Buxton with Lamas Parish Council